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Templates for every fitness workflow.

30 ready-to-use templates for fitness business owners, independent trainers, and seekers. Fill in the blanks. Built by operators who have run real fitness businesses.

Business templatesFor professionalsFor seekers
30
Total templates
10
Business templates
10
Professional templates
10
Seeker templates
01For Businesses

Run the business side.

10 templates for this audience. Each one includes a filled-in example, a blank version, and step-by-step guidance.

Word Doc

Gym Business Plan Template (Free, Downloadable)

A complete gym business plan template with example financials, ready to fill in for your concept, location, and target market.

Open template14 min
Google Sheets

Gym Membership Pricing Calculator (Free Google Sheets)

A Google Sheets pricing calculator that turns your location, square footage, class count, and instructor costs into suggested monthly, drop-in, and class-pack tiers.

Open template11 min
Word Doc

First-30-Day Member Onboarding Email Sequence

A 6-email autoresponder for new gym members, covering day 0 through day 30. Plug into your email platform as an automated welcome sequence.

Open template10 min
Google Sheets

Gym Marketing Calendar (12-Month, Free Google Sheets)

A 12-month gym marketing calendar with monthly themes, weekly content prompts, and holiday campaign windows. Edit in Google Sheets.

Open template13 min
Word Doc

Gym Referral Program Template (Free, Downloadable)

A one-page referral program rules sheet, 3 referral email templates, and a member-facing shareable graphic. Ready to launch in a week.

Open template9 min
PDF

Studio Welcome Packet Template (Free PDF)

A new-member welcome packet template covering facility rules, class etiquette, what to bring, staff intros, and FAQ. Print and hand to every new member.

Open template8 min
Google Sheets

Gym Startup Cost Worksheet (Free Google Sheets)

A line-item startup cost worksheet covering lease deposit, buildout, equipment, signage, insurance, licensing, marketing launch, and 90-day working capital.

Open template12 min
Google Sheets

Gym Social Media Content Calendar (30-Day)

A 30-day social media content calendar for gyms with pre-filled daily prompts and caption templates for Instagram feed, Reels, TikTok, and YouTube Shorts.

Open template11 min
Google Sheets

Gym Staff Scheduling and Payroll Template (Free)

A staff scheduling and payroll template for gyms. Schedule instructor hours, track class coverage, and calculate payroll with employer-side taxes.

Open template10 min
Printable

Customer Persona Worksheet for Gym Owners (Free)

A one-page customer persona canvas for gym owners covering demographics, fitness goals, scheduling constraints, price sensitivity, and channel preferences.

Open template7 min
See all for businesses resources
02For Professionals

Run the trainer side.

10 templates for this audience. Each one includes a filled-in example, a blank version, and step-by-step guidance.

Google Sheets

Personal Trainer Pricing Calculator

A spreadsheet that turns your location, experience, niche, and format into a defensible hourly rate, package rate, and monthly coaching rate.

Open template9 min
Word Doc

Personal Trainer Client Agreement Template

A customizable client agreement covering sessions, cancellation, payment, liability, and the health-history form every new client must complete.

Open template11 min
Printable

Trainer Business Formation Checklist

A printable checklist that walks a personal trainer from "I think I should form an LLC" to "I have an EIN, a business bank account, insurance, and separate tax filings."

Open template10 min
PDF

First Client Onboarding Packet

A 6-page onboarding packet every new client should complete before session one: Par-Q, informed consent, SMART goals, 4-week program, and progress tracker.

Open template12 min
Printable

Personal Trainer Marketing Canvas

A one-page lean-canvas template that forces you to commit to a niche, an ideal client, three channels, three content pillars, an offer stack, and a price.

Open template9 min
Printable

30-Day Trainer Content Calendar

A 30-day calendar of daily Instagram and TikTok prompts with caption templates and niche-specific hashtag banks for personal trainers.

Open template11 min
Google Sheets

Trainer-Client Progress Tracker Template

A Google Sheets tracker with one tab per client. Weekly check-in metrics: weight, measurements, lifts, photos, and adherence score.

Open template8 min
Word Doc

Online Coaching Program Template

A 12-week online coaching program skeleton with phases, weekly check-in cadence, delivery schedule, and a sample week 1 plan you can ship today.

Open template11 min
Printable

Certification Comparison Worksheet

A printable comparison grid for the 5 NCCA-accredited personal trainer certifications with cost, exam format, accreditation, and CEU requirements.

Open template10 min
Printable

Trainer Liability Insurance Comparison Chart

A printable comparison chart of 5 trainer liability insurance providers with cost, coverage limits, deductibles, and what is excluded.

Open template9 min
See all for professionals resources
03For Seekers

Run your fitness journey.

10 templates for this audience. Each one includes a filled-in example, a blank version, and step-by-step guidance.

Printable

Gym Comparison Checklist: Score 5 Gyms Side by Side

A printable scoring worksheet for comparing 5 gyms across 10 factors. Includes a filled-in example comparing Equinox, LA Fitness, Planet Fitness, YMCA, and a local independent.

Open template9 min
PDF

Beginner 4-Week Workout Plan (Printable PDF)

A 4-week beginner workout plan that progresses from 2 full-body days to 4 days with intensity techniques. Includes a filled-in example for Marcus, 41, Denver, who had never lifted before.

Open template12 min
Google Sheets

Gym Membership Cost Comparison Worksheet

A Google Sheets worksheet to calculate the true 12-month cost of 3 gym options side by side. Includes a filled-in example using real 2026 NYC pricing for Equinox, LA Fitness, and Planet Fitness.

Open template8 min
Printable

First Class Survival Checklist: What to Bring, Wear, and Expect

A printable pre-class checklist for spin, yoga, Pilates, barre, HIIT, and CrossFit. Covers what to wear, what to bring, what to expect in the first 5 minutes, and when to push versus back off.

Open template10 min
PDF

Fitness Goal Setting Worksheet (SMART + Beyond)

A printable fitness goal setting worksheet that goes beyond SMART. Covers 90-day outcome, 30-day process goals, weekly habits, daily minimums, obstacles, measurement, and accountability.

Open template11 min
Printable

Gym Tour Checklist: 25 Things to Check in 30 Minutes

A printable checklist of 25 things to check during a 30-minute gym tour, organized by arrival, gym floor, locker room, classes, staff, and contract. Take this on every tour.

Open template9 min
PDF

Personal Trainer Interview Questions: 25 to Ask Before You Sign

A printable list of 25 personal trainer interview questions across 5 categories: credentials, experience, process, logistics, and fit. Includes good and bad answer examples for each.

Open template13 min
Google Sheets

Weekly Workout Planner (Printable + Google Sheets)

A 7-day workout planner with columns for day, time, workout type, location, duration, intensity, notes, and a completed checkbox. Includes filled-in beginner and intermediate example weeks.

Open template7 min
PDF

Beginner Home Workout Plan: No Equipment, 4 Weeks

A 4-week progressive bodyweight home workout plan with no equipment. Includes easier and harder modifications for every exercise, plus a filled-in progress log for Sara, 35.

Open template11 min
Google Sheets

Fitness Tracker Comparison Sheet: 12 Trackers Compared

A Google Sheets worksheet comparing 12 popular fitness trackers across 8 attributes, with recommendations by use case (runner, lifter, budget, premium). Includes 2026 prices and specs.

Open template9 min
See all for seekers resources

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Templates are tools. Articles are the why behind the tools. Browse the full library of marketing, retention, pricing, and operations playbooks.

Business articlesProfessional articlesSeeker articles